Featured Positions

Assistant Property Manager – Class A Property!

Ref. #000QTT

Excellent Salary and Benefits!

Responsibilities
Assist Sr. Property Manager with all aspects of managing Class A properties
Coordinate building repairs with maintenance staff
Assist in training other team members and contracted personnel
Coordinate tenant move-ins and move-outs
Process accounts payable and accounts receivable
Responsible for all vendor management
Maintain positive relationships and high retention levels with all tenants
Attend BOMA or IREM programs and activities

Qualifications
Bachelor’s Degree preferred
Minimum 2 years’ commercial office property management
Proficient in Microsoft Office Suite

Property Administrator

Ref. #000QTQ

Support Property Managers
Create professional correspondence
Tenant interaction, respond to requests, tenant improvements
Coordinate vendor and service provider access
Request and maintain certificates of insurance (COIs)
Collection and management of W9’s, vendor setup in Avid and MRI, and review of outstanding payables to ensure accuracy (weekly)
AP and AR
Coordinate and assist with Partner/Investor Customer service calls as needed

Requirements
Minimum of 2 years’ experience working in commercial property management industry
Familiarity with commercial real estate and facility/property management
Strong Microsoft Office Suite
Degree is preferred but not required
Experience in MRI accounting software is a plus
Major medical 100% paid

Corporate Receptionist

Ref. #000QFV

Seeking an organized, personable and detail-oriented candidate
While at the front desk will assist other departments as needed
Coordinate various office tasks and functions
Schedule meetings and coordinate conference room, order meals and set up
Send and receive mail
Receive rental payment checks, make copies of checks for Accounting department
Prepare spreadsheets to batch expenses to various properties and entities
Requires 2 years in office administration at the front desk and MS Word, Excel, Outlook

Association Staff Accountant

Ref. #000QV6

Responsibilities:

Daily/Weekly:

  • Upload & Process Weekly Invoices
  • Correspond with Vendors/Subs on payment status
  • Process utility invoices/spreadsheets
  • Prepare checks for mailing/FedEx
  • Maintain checking accounts balance/funds
  • Record/Scan HOA/POA deposits
  • Setup new HOA/POA owner accounts
  • Record Resale Transactions
  • Maintain customer accounts/contact information

Monthly:

  • Process Late Fees
  • Send all HOA/POA correspondence
  • Violations, General Notices, Collection Letters
  • Reconciliations
  • Assessments
  • Bank (Operating & Reserves)
  • Upload & Process Monthly Invoices
  • Setup/Maintain vendor/Sub Insurance/W9
  • Ensure RAM Fees are billed correctly/paid

Requires experience with AP and AR, monthly account reconciliation, generating financial statements/reports, budget preparation. Prefer a degree and prefer previous HOA accounting experience.

Front Desk Administrator

Ref. #000QTR

Support Executive Assistant, Accounting and Human Resources. Oversee and maintain the lobby and reception area in a professional manner at all times, including taking the initiative to create seasonal themes as appropriate (holidays, etc.). Provide a welcoming greeting to all guests. Answer and screen incoming calls, and route to the proper individual. Follow security protocol for building access which involves all gates and front door. Maintain office supplies, implement an organized filing system for ongoing daily, weekly or monthly assignments. Coordinate, schedule, and track appointments for vendors and company events (recycling, etc.). Point of contact for all conference rooms and responsible for pre and post-meetings setup and cleanup. Administrative support tasks in MS Word and Excel, including correspondence, scanning and recordkeeping along with other clerical duties. Assist the Executive Assistant on special projects and provide support to cross functional departments.