Provide full administrative support to the Property Manager and tenants to include: answering phones, work orders, coordinating with building engineers, subcontractors, move ins and move outs, invoicing, bill backs, etc. At least a year of commercial real estate administrative support required and the desire to move into an APM role.
National commercial real estate firm adding to their team and seeks an experienced assistant to support several brokers. Work with marketing proposals and packages, coordinate travel, and support the brokerage team in any and all areas to ensure the transaction process goes smoothly. Advanced skills in MS Office and graphics, Adobe a plus and the ability to work in a fast paced environment with deadlines. Knowledge of the commercial real estate industry is required.
Class A commercial office building portfolio where you will be responsible for managing AP/AR, monthly billing, collections and late fees, assisting with budgets, accruals, reforecasting, billbacks, and CAM recs. Supervise administrative, accounting and operations staff, manage lease administration, coordinate bid/proposal process and vendor selection and manage tenant move-in/move-outs. Previous experience with accounting software such as Yardi/Pay, MRI, Avid, Kardin, etc. Some college, and any industry certifications/coursework is a plus.
Supporting a busy commercial real estate office, interacting with tenants, landlords, brokers, and service providers, updating and creating presentations and proposals, processing invoices to track broker commissions, proofing and reviewing documents, making red-line changes as needed. Also, assisting with deadline driven tasks and special projects. This is a fast-paced environment, requiring an outgoing, confident, quick learner who is not afraid to take on new tasks and responsibilities! Requires intermediate to advanced skills in MS Office Suite, especially Excel. InDesign experience is a plus, but can be learned. Knowledge of any of the following: Yardi/PayScan/JDE/Timberline/MRI is also a plus.
West Houston commercial real estate firm adding to their team and seeks a flexible multi-tasker to be able to jump in and assist with all things “administrative”. This will include answering incoming calls, routing messages, delivering packages to executives’ offices, opening and distributing mail, coordinating conference room usage, and assisting the brokers and executives with administrative projects. Great benefits and beautifully decorated office!