Administrative/Clerical

Assistant Property Managers

Ref. #000R4V

We have several APM positions available, all full-time with benefits
Excellent companies and compensation

  • Assist in the managing of commercial buildings
  • Respond and resolve all tenant requests/problems positively and promptly
  • Assign work orders to maintenance team and follow up to ensure quality work was performed completely and timely
  • Review and approve all payables in Yardi
  • Setup and maintain common area utility accounts with local providers
  • Collect rent and effectively manage AR
  • Draft correspondence as necessary to administer lease provisions including all notices, defaults, COI requests, and commencement letters
  • Perform tenant lockouts
  • Maintain lease files and other property records as required by company policy
  • Assist controller with preparation of monthly financial reports
  • Assist Senior Property Manager in preparation of annual operating budgets and tenant annual escrows
  • Billing and collection of all tenant billbacks, parking fees, electricity overtime, HVAC overtime, and TI overages
  • Coordinate all Tenant move-ins and move-outs
  • Obtain bids, negotiate pricing, contract, and manage all necessary construction projects including capital repairs and tenant improvements while maximizing resources

Qualifications

  • MS Office Suite and experience with MRI/Yardi
  • Minimum 2/3 years of recent experience as Assistant Property Manager for the commercial real estate industry
  • Full benefits package, annual merit increases, plus annual bonuses

Executive Assistant/Contracts Manager

#0004RC

  • Provide high level administrative support to the CEO
  • Ability to answer multiple phone lines in a professional and courteous manner
  • Provide exceptional customer service to domestic and international customers
  • Record minutes of JAM Sessions, distribute, and file
  • Set up breakfasts and luncheons
  • Create sign in sheets for MPRAs, distribute to all attendees, keep calendar log of all meetings
  • Reconcile company credit card statements and ensure accurate and timely entry
  • Prepare professional correspondence and compile reports
  • Prepare and/or assist with travel arrangements
  • As contracts manager you will work to ensure that legal documents move smoothly and quickly from creation, through collaboration and negotiation, to signature; reporting to the corporate attorney for this aspect of your position

Requirements
Bachelor’s degree with at least a 3.0 GPA
At least 5 years’ experience in a similar role; Paralegal is a plus
Executive Assistants with a desire to learn contract management will be considered

Brokerage Administrative Assistant

Ref. #000R1W

Supporting lead broker in the representation of clients in the performance of due diligence, packaging, and marketing of properties, providing superior marketing, research, and administrative support. Working with lease agreements and sales contracts, in support of booking commissions, deal data, tracking opportunities, listings, deal-related expenses, and deal management in CoStar. Editing and modifying InDesign documents.

Requirements
2 years of experience in a commercial real estate brokerage environment, supporting brokers; Advanced level Microsoft Office Suite and InDesign; 4 years of experience as an administrative assistant in corporate environment; Experience working in a fast paced environment

Administrative Assistant

Ref. #000R4S

Commercial real estate firm growing again! Assist in three areas of the firm – giving you the unique opportunity to learn all aspects of commercial real estate development and property management. Support the property manager, the construction supervisor as well as the leasing/brokerage team. They are happy to train the ambitious individual looking for a career in this industry.

Property Administrator

Ref. #000R4P

Join one of our premier commercial real estate clients.
Strong administrative experience in commercial property management and MS Office skills required.

    • Assist with all aspects of managing the property
    • Interface with tenants and maintenance staff coordinating repairs
    • Maintain parking/building access card system
    • Plan and direct tenant events and activities
    • Coordinate vendor services; janitorial, security, landscaping
    • Process accounts payable and assist with budget preparation

Excellent salary and benefits!