Administrative/Clerical

Commercial Property Administrator

Ref. #000R7W

  • Provide administrative support to building management office
  • Coordinate front office services, distribute mail and deliveries
  • Maintain calendars for team members
  • Respond to tenant requests, coordinate service calls/work orders
  • Stock office and kitchen supplies
  • Prepare and coordinate bid proposals and service contracts
  • Enter vendor and utility invoices for payment
  • Maintain certificates of insurance and tenant files
  • Assist with lease administration activities
  • Coordinate tenant appreciation and holiday events
  • Maintain confidentiality and professionalism

Prefer some college, and at least one year of admin support in a professional setting

 

Construction Project Assistant

Ref. #000R7L

Responsibilities

  • Assist with all aspects of project management through completion
  • Support team by handling all coordination, accounts payable and administrative duties
  • Manage subcontractor billing and processing
  • Handle subcontractor document control such as W-9s, insurance and lien notices
  • Coordinate contracts, purchase orders, and change orders
  • Process invoices and reconcile lien notices
  • Prepare budgeting and cost reports
  • Handle and communicate with management regarding insurance, payment applications, invoices and draws

Qualifications

  • Minimum of 3 years of construction experience
  • Exceptional multi-tasking skills and ability to work in a fast paced environment
  • Proficient in MS Office – Timberline and ProCore experience preferred
  • Experience performing accounting functions

Property Administrator

Ref. #000R6W

Must have minimum 3 years’ experience in commercial property management

  • Support the Sr. Property Manager of Class A Office portfolio
  • Busy environment, must be able to switch gears quickly
  • Requires a high level of customer service and catering to tenants
  • Heavy tenant interaction, responding to requests, tracking tenant improvements
  • Communicate closely with building engineers regarding maintenance issues
  • Coordinate vendor and service provider access
  • Schedule and coordinate meetings
  • Lease administration; set up and changes
  • Maintain certificates of insurance (COIs), Tenant and Lease files
  • Process and code invoices, and communicate closely with Accounting
  • Maintain tenant directory, order and maintain tenant and property signage
  • Utilize CANVA, and update social media pages on a weekly basis
  • The accounting system used here is Yardi
  • Coordinate tenant gifting and tenant events
  • Assist with reporting and budget season