Ref. #000Q4W
Admin support including phones, reports, filing, correspondence. Schedule and coordinate meetings/special events as requested. Assist in lease administration activities including lease-up, administering lease changes, generating reports. Prepare and coordinate bid proposals and service contracts and approve invoices. Maintain lease and property files. Track and file contracts and COIs; update and track on expiration dates. Assist with monthly and quarterly management reports as well as annual budget preparation. Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc. Prepare financial spreadsheets. Order and maintain adequate stock of office supplies. Greet tenants, prospective tenants, vendors and guests. Notify participants of meetings, and any changes in plans or schedules. Order tenant door plaques and directory strips, maintain property signage. Prepare and distribute tenant move-in packages, order tenant gifts as needed. Maintain parking/building access card records. Invoice tenant rebills (meter readings, HVAC, etc). Maintain tenant and vendor lists, insurance information etc. Promote and foster positive relationships with tenants and owners. Requires: College degree and excellent MS Office skills.