Second generation CPA firm seeks an experienced Office Manager/Administrative Assistant to be the “hub” of the office and naturally skilled at multitasking in a fast-paced environment. The office is completely automated, so all tax and client information is scanned into the appropriate files and processed electronically. Excellent knowledge in Word and Excel are required as well as scanning volumes of documents. Looking for the candidate wanting a long-term position with an established firm.
Direct support to Property Manager and VP of Asset Management
Communicate professionally and clearly with tenants, vendors, building engineers, and porters
Must be proficient with MS Office Suite
Weekly walks and inspect managed properties, reporting all issues needing attention
Submit and complete property work orders on system Excel spreadsheet
Contact tenants to collect late payments
Draft and prepare late letters and correspondence to tenants
Download property utilities invoices online and prepare for payments
Code invoices for accounting and calculate accruals
Prepare bid proposals, maintain vendor contracts and building lists
Order various requested items for properties
Keep vendors, engineers, and porters on schedule
Meet vendors/contractors at properties, follow up for repair quotes, buildouts, etc.
Create and update tenant files, vendor and tenant lists
Track COIs and maintenance agreements
Update leasing marketing brochures and prepare MailChimp email blasts
Backup to Receptionist
The ideal candidate will be extremely polite and courteous, well-mannered, and willing to help out others in the office. The ideal candidate will also have a dependable and stable work history. Full-time with a benefits package
Support several executives in a team environment for this national firm by arranging meetings and luncheons at the office as well at offsite venues, calendaring, processing expense reports, and rotate with the team on front desk duties as required.
Report to the owner of the company and become his “right hand” anticipating his needs even before they occur! Multi-tasking role that requires some receptionist duties, travel arrangements, some personal tasks, expense tracking and when required managing larger household projects. Full benefits and a bonus program.
Our Galleria area client is adding a director of first impressions to their corporate offices. They feel this role is one of their most important as you are the face of the company – both visually and over the phone. Looking for an outgoing, warm, and engaging individual, who is well educated and seeking a long-term career starting in this role. Comprehensive benefits and a true “caring” corporate culture.