Conference Center Assistant

Ref. #000PWO

Support conference manager and a/v tech with the scheduling, planning and implementation of the daily operations of a corporate conference center and meeting rooms. General responsibilities include: Responsible for front desk operations related to conference center.  Will coordinate with building management teams, maintain tenant contact list and tenant access to center. Maintain current certificates of insurance for tenants, vendors and contract bidders related to conference center, meeting rooms, and fitness center. Maintain calendar to ensure all conference staff and fitness center management are aware of special services and meetings. Assist conference manager and a/v tech as necessary regarding scheduling requests, a/v needs, catering and delivery requirements and all items related to tenant amenity of conference center, meeting rooms and fitness center, as needed. Serve as back-up point of contact for scheduling and staffing conference center as needed. Responsible for dock, freight and deliveries related to all conference center, meeting room, and fitness center needs. Yardi Accounts payable to code and process invoices, act as liaison to Shared Services Group for all items related to conference center, meeting rooms, tenant bill backs, the fitness center and related properties.  Previous experience in a similar role required.

Assistant Property Manager

Ref. #000PX4

  • Managing AP/AR, monthly billing, collections and late fees
  • Assisting with budgets, accruals, reforecasting, bill-backs, CAM recs
  • Supervising staff – Administrative, Accounting, and Operations
  • Managing record keeping, tenant files and vendor files
  • Lease administration – Abstract, review, track
  • Coordinating bid/proposal process and selection of vendors
  • Performing building inspections, tracking building improvements – TI and CI
  • Managing tenant Move-In/Move-Out process, signage install/removal
  • Requires previous experience with Yardi/Pay, MRI, Avid, CTI, OneSite, etc. and seeking 3+ years of similar experience
  • CPM or RPA designation, or in-progress, is a plus; Bachelor’s Degree preferred

Front Desk Receptionist

Ref. #000PWY

You will maintain the Lobby/Reception area, meet and greet visitors, receive deliveries and mail. Maintain calendar, coordinate conference room schedule, order office and kitchen supplies, and re-stock sodas and kitchen supplies daily, load and set the dishwasher. Also, provide clerical/admin support to Office Manager. Answer and screen calls for corporate groups: accounting, marketing, executive team, etc. Requires the following traits: Professional attire, outgoing/cheerful personality, strong attention to detail, strong attendance record, and clear verbal and written communication skills. Requires at least one year of Receptionist or Administrative experience in a professional setting and some college is a plus. Intermediate MS Office Suite.

Property Coordinator

Ref. #000PWZ

  • Work side-by-side with the Property Manager to support a commercial office building
  • Provide excellent customer service to tenants and the public
  • Create letters and correspondence for tenants and vendors
  • Obtain and track COIs (Certificates of Insurance) for tenants and vendors
  • Maintain database of leases and service provider agreements
  • Enter and dispatch work orders, following up once completed
  • Code invoices, and communicate with Accounting Team
  • Assist with special projects in a busy environment
  • Seeking traits such as Strong Customer Service, Professionalism, Attention to Detail, Responsiveness, Multi-tasking, Follow-up, and Creative Problem Solving
  • Requires previous property management support in a commercial management setting
  • Must be proficient in MS Office Suite; Yardi experience is a plus

Front Desk Administrative Assistant

Ref. #000PWT

This is an entry-level position that requires experience working in a corporate environment. Our client is seeking an organized, personable and detail-oriented candidate.

  • While at the front desk will assist other departments as needed
  • Coordinate various office tasks and functions
  • Schedule meetings and coordinate conference room, order meals and set up
  • Prepare reports, expense reports, order supplies
  • Compose, create and/or edit a variety of documents, i.e. correspondence and spreadsheets
  • Requires 2 years in office administration, prefer degree in Office Administration
  • Strong Microsoft Office