Administrative/Clerical

Receptionist

Ref. #000NQJ

Galleria area client seeks a Front Desk Receptionist with excellent communication skills and attention to detail, the ability to customize responses to incoming calls for the executive staff who have unique requests, manage the conference room availability, order office supplies, handle a heavy volume of mail and FedEx’s as well as assist the administrative staff as needed.  MS Word and Excel required. Beautiful new office space and salary to $36,000.

Brokers’ Assistant/Marketing Coordinator

Ref. #000NQC

Our client seeks an experienced Brokers’ Assistant to support several brokers, handling InDesign projects, leases and special projects. Manage client information and requests, including preparation and distribution of information packages maintenance of listings and accounts, organize, create, prepare and produce customized marketing materials and client-specific packages, presentations and proposals. Administrative support for correspondence mailings, phone calls, appointment and conference schedules. Prefer a degree in real estate, urban planning or business. Salary to $60,000.

Project Coordinator

Ref. #000NQ5

Our Galleria area client is adding to their staff and seeks a candidate with previous experience as a Project Coordinator in the construction industry. You will provide administrative support to the project managers maintaining project contracts, collecting and maintaining all insurance compliance documents, creating and posting AIA billing, etc.  This is an established company with a tenured staff working in a very laid back atmosphere, making the work day less stressful, though not without a high volume of important and diversified duties supporting the team. Salary to $55,000.

Proposal Coordinator

Ref. #000NPY

Plan and produce coordination of specific marketing projects, proposals and qualifications, analyze RFQ’s for content and requirements, as well as create submittals and ensure they meet delivery deadlines. In addition, you will participate in pre-proposal strategy meetings, proposal kick-off meetings and marketing meetings. Client requires previous experience with an engineering or architecture firm in a similar role. Salary to $65,000.

Receptionist/Administrative Assistant

Ref. #000NNV

Front desk position supporting an office of 12 employees. You will handle accounts payable, receivable and assist the accountant as needed. Heavy correspondence using MS Office Suite, assist with updating corporate media like Facebook and the website. Answer busy to moderate phones, meet and greet visitors, clients, order office supplies, pick up and distribute mail, and basically be the go to person in this fast paced, team environment. The successful candidate will have a naturally upbeat personality, excellent customer service skills, strong MS Office and be social media savvy. Salary to $40,000 DOE.