Inner loop engineering firm seeks a front desk receptionist because of just promoting their current receptionist. Phones are not busy as most employees have direct extensions, so this is more of an administrative support role assisting both the human resources as well as the marketing department. Direct hire – full benefits.
Exciting opportunity with a national commercial real estate firm assisting property management with the overall operation of several office buildings. Wide variety of duties include interfacing with tenants, engineers, and vendors, as well as processing accounts payable and receivable. Must have several years’ administrative experience, and be proficient in MS Office. Commercial real estate experience and Yardi, MRI and Nexus skills preferred.
Support the CEO of a small cohesive group of 20 employees for this energy firm. Diverse role to include front desk duties, greeting visitors, opening, sorting, and managing his mail, keeping the kitchen stocked. Also coordinate lunches, assist the accounting department with accounts payable and general administrative support. The CEO is actively involved in charity and events, sits on many boards and you will be supporting him in these endeavors as well. Previous executive level administrative experience required with MS Office skills.
Excellent Salary and Benefits!
Responsibilities
Assist Sr. Property Manager with all aspects of managing Class A properties
Coordinate building repairs with maintenance staff
Assist in training other team members and contracted personnel
Coordinate tenant move-ins and move-outs
Process accounts payable and accounts receivable
Responsible for all vendor management
Maintain positive relationships and high retention levels with all tenants
Attend BOMA or IREM programs and activities
Qualifications
Bachelor’s Degree preferred
Minimum 2 years’ commercial office property management
Proficient in Microsoft Office Suite
Support Property Managers
Create professional correspondence
Tenant interaction, respond to requests, tenant improvements
Coordinate vendor and service provider access
Request and maintain certificates of insurance (COIs)
Collection and management of W9’s, vendor setup in Avid and MRI, and review of outstanding payables to ensure accuracy (weekly)
AP and AR
Coordinate and assist with Partner/Investor Customer service calls as needed
Requirements
Minimum of 2 years’ experience working in commercial property management industry
Familiarity with commercial real estate and facility/property management
Strong Microsoft Office Suite
Degree is preferred but not required
Experience in MRI accounting software is a plus
Major medical 100% paid
