Ref. #000QZ4

Accounts Payable Specialist Duties

• • Process Accounts Payable utilizing AvidXchange & Yardi Voyager; review all open invoice list approved by Property Manager for preparation of check run; check runs are twice weekly in Yardi Voyager dashboard, manual checks and pay by phone/online payments
  • Pay utilities and short notice bills by phone or checks cut in house (office)
  • Update cash log with all check run totals for all properties
  • AP invoice and data entry
  • Invoice/check voids in accounting system are to be approved by Accountant/Controller
  • Manage exception queues within AvidXchange
  • Setup and maintain all vendors as well as obtaining vendor W9s saved for year end 1099 preparation
  • Track and manage cash balances
  • Manage AP inbox for questions, invoice routing, or issues
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

Accounts Receivable Specialist Duties

• • Maintain commercial (Yardi) incoming payments and lockbox
  • Scan/deposit checks received to each property(ies) operating account
  • Download portfolio bank account activities for all banks for payments
  • Cash receipt entry of scanned and wire/ACH deposits in Yardi for each property
  • Update cash logs daily with deposit amounts
  • Post monthly rent ups in Yardi
  • Bank reconciliation (monthly)
  • Requires previous experience in commercial real estate with Yardi and AvidXchange handling both AP and AR

Ref. #000QYZ

Responsibilities

• Execute estate planning changes, implement investment strategies, structure and document investment strategies
• Provide performance oversight of two businesses, and investment holdings
• Oversee IT and HR plan for both operating businesses
• Direct all accounting, budgeting, forecasting, and cash management functions
• Manage the consolidation of financial data of various business units
• Oversee reconciliations and treasury responsibilities
• Perform operationally focused financial analysis to support strategic and business development initiatives
• Implement financial strategies based on initiatives
• Review and update the annual budget, analyze variances, and report significant issues
• Ensure compliance and accurate reporting regarding all regulatory matters
• Assist in vetting, due diligence and analysis for potential investment opportunities
• Execute stock and bond trades through specified broker
• Document investment decisions, review company agreements, interface with investment managers and review investor reporting
• Provide reporting and analysis on existing investments
• Interface with third party accounting firm handling closing processes and holding company reporting
• Initiate filings and develop procedures for new ventures
• Provide leadership, mentoring, and support to the accounting team
• Develop new processes to improve efficiency and accuracy in operations and reporting

Qualifications

• Bachelor’s degree in accounting or finance, CPA preferred
• Knowledge of accounting and finance principles
• Minimum of 7 years accounting or finance experience
• Several years’ experience handling similar responsibilities

Ref. #000QYQ

Responsibilities

• Perform full-cycle fixed asset/ property accounting
• Review operating statements and variance reports
• Manage general ledgers and daily banking
• Post and prepare journal entries
• Prepare monthly management reports and accompanying schedules
• Review aged delinquency report for adjustments
• Assist in review of prior year CAM, real estate tax escalation reconciliations
• Review the general ledger, monthly statements and financial reports
• Review and approve all large accounts payable disbursement items
• Respond to requests from management and tenants regarding various accounting issues and reports
• Research open accounting issue and take corrective action to intercept/minimize issues
• Interface effectively with clients, auditors and management

Requirements

• Bachelor’s degree in Accounting/Finance
• 5 + years of experience in full-cycle, fixed asset/commercial property accounting
• Microsoft Office, MRI version X required

Ref. #000QYK

The ideal candidate will be responsible for ensuring consistent corporate financial strategy through a range of avenues such as managing and allocating accounts, financial statements, and tax data. The candidate will also be the point of contact for banks, auditors, and tax authorities.

Responsibilities

• Hire, train and supervise accounting staff
• Review monthly accounts payable and receivable
• Act as administrator of accounting and payroll software programs
• Oversee monthly, quarterly and year-end financial reporting
• Responsible for treasury management
• Supervise monthly and annual recovery process
• Oversee budget forecasting and preparation
• Prepare and review corporate financial reporting
• Oversee preparations of year-end tax return compilations
• Provide documentation required for audits and assist as needed
• Respond to upper management requests and questions regarding accounting related practices and processes
• Manage special projects

Qualifications

• Bachelor’s degree preferably in accounting or finance
• Proficiency with commercial real estate accounting software preferably Yardi
• Experience as an Assistant Controller or Controller in the commercial real estate industry

Ref. #000QYR

Route invoices to appropriate personnel for approval of payments
Match invoices to packing slips and other backups
Review invoices for accuracy and duplication; verify quantities, unit pricing, sales tax, etc.
Process between 300-500 invoices a week
Analyze invoices for compliance and determine allowability
Assign vendor numbers and suitable general ledger codes
Issue checks and pay vendor accounts upon approval; make routine monthly payments
Process daily check requests, including those that require special handling
Copy admittance advice, mail payments, and attach original invoices to copy of check for permanent record
Research accounts and handle vendor inquiries by telephone, fax or email
Obtain approval of subcontractor invoices from Project Managers for payment
Uphold internal accounting controls and related policies and procedures
Maintain paid vendor files

Requires experience in accounts payable with 2 and 3 way matching. JD Edwards preferred