Featured Positions

Association Staff Accountant

Ref. #000QV6

Responsibilities:

Daily/Weekly:

  • Upload & Process Weekly Invoices
  • Correspond with Vendors/Subs on payment status
  • Process utility invoices/spreadsheets
  • Prepare checks for mailing/FedEx
  • Maintain checking accounts balance/funds
  • Record/Scan HOA/POA deposits
  • Setup new HOA/POA owner accounts
  • Record Resale Transactions
  • Maintain customer accounts/contact information

Monthly:

  • Process Late Fees
  • Send all HOA/POA correspondence
  • Violations, General Notices, Collection Letters
  • Reconciliations
  • Assessments
  • Bank (Operating & Reserves)
  • Upload & Process Monthly Invoices
  • Setup/Maintain vendor/Sub Insurance/W9
  • Ensure RAM Fees are billed correctly/paid

Requires experience with AP and AR, monthly account reconciliation, generating financial statements/reports, budget preparation. Prefer a degree and prefer previous HOA accounting experience.

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Front Desk Administrator

Ref. #000QTR

Support Executive Assistant, Accounting and Human Resources. Oversee and maintain the lobby and reception area in a professional manner at all times, including taking the initiative to create seasonal themes as appropriate (holidays, etc.). Provide a welcoming greeting to all guests. Answer and screen incoming calls, and route to the proper individual. Follow security protocol for building access which involves all gates and front door. Maintain office supplies, implement an organized filing system for ongoing daily, weekly or monthly assignments. Coordinate, schedule, and track appointments for vendors and company events (recycling, etc.). Point of contact for all conference rooms and responsible for pre and post-meetings setup and cleanup. Administrative support tasks in MS Word and Excel, including correspondence, scanning and recordkeeping along with other clerical duties. Assist the Executive Assistant on special projects and provide support to cross functional departments.

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Real Estate Administrative Assistant

Ref. #000QSQ

West Houston boutique commercial real estate management firm adding to the staff seeks an assistant to the Director of Property Management. Assist with tenant bill backs, accounts payable and receivable, data entry into QuickBooks to pay vendors, typing property notices, providing access cards to new tenants, etc. Some previous commercial property management experience is required as well as QuickBooks.

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Assistant Property Manager

Ref. #000QT8

Class A Commercial Office

Assist with the activities associated with a property or group of properties.
Conduct initial collection calls and track follow-up.
Supervise vendors (landscaping, janitorial, etc.) and maintenance staff.
Perform regular property inspections and complete inspection report.
Assist in preparation of monthly reports for owners, identify variances.
Assist the Senior Property Manager to coordinate tenant improvement and capital projects.
Interface with tenants and vendors in daily operations of the building.
Represent and communicate clearly and accurately, in person, over the phone, and in writing the authority of the Property Manager based on legal agreements in effect and company policies.

**Lots of growth opportunities
**Excellent benefits fully paid by employer
** Annual bonuses based on performance

Requirements

Prefer Bachelor’s degree in Business Management, Finance, Accounting
Minimum 3 years as an Assistant Property Manager in the commercial property management industry

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Property Manager

Ref. #000QT7

Reports to Sr. Property Manager
Class A Commercial Office

Perform regular property inspections and complete inspection report
Preparation of monthly reports for owners, identify variances
Coordinate tenant improvement and capital projects
Interface with tenants and vendors in daily operations of the building
Represent and communicate clearly and accurately, in person, over the phone, and in writing the authority of the Property Manager based on legal agreements
Initiate and execute day-to-day operational procedures which include:
Financial, personnel and administrative duties/functions
Management agreement administration, analysis, review and feedback to owners

**Lots of growth opportunities
**Excellent benefits fully paid by employer
**Annual bonuses based on performance

Requirements
Prefer Bachelor’s degree in Business Management, Finance, or Accounting
CPM or RPA designation in progress or planning to start
Minimum 5 years as a Property Manager in commercial property management industry

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