Galleria area client is adding administrative support to their executive team. You will be joining a well-structured, strong support team assisting several Vice Presidents, handling travel arrangements, calendaring, processing large volumes of information and calls with C- Suite executives within the organization as well as with their clients’ executives. You must be comfortable in a very fast paced environment and able to juggle many balls at the same time. They require several years of college along with previous experience in a similar role. You will be tasked to make your own decisions in planning and prioritizing with the ever-changing and diversified workload that is typical at this level. Salary to $55,000.
West Houston client adding to their accounting department and seeks an experienced Billing Specialist to prepare and distribute invoices to clients, post billing and labor adjustments, prepare credit memos and review project set-up and enter project billing terms. Also, you will ensure proper compliance with client contracts/proposals, run weekly profit & loss and labor reports, process expense reports and resolve vendor issues. In addition, maintain W-9’s, 1099’s, fixed asset book, design errors book and fringe benefits spreadsheet, balance AR and cash receipts, maintain billing reports and provide weekly cash & expense updates. Must have this experience as well as Deltek Vision, Word, Excel, Access and Adobe Acrobat. Salary to $50,000 DOE with full benefits.
Front desk position supporting an office of 12 employees. You will handle accounts payable, receivable and assist the accountant as needed. Heavy correspondence using MS Office Suite, assist with updating corporate media like Facebook and the website. Answer busy to moderate phones, meet and greet visitors, clients, order office supplies, pick up and distribute mail, and basically be the go to person in this fast paced, team environment. The successful candidate will have a naturally upbeat personality, excellent customer service skills, strong MS Office and be social media savvy. Salary to $40,000 DOE.
You will manage the facilities team for a 1M SF high-rise office property for this national firm. They require at least five years facilities management experience supporting a large campus or regional headquarters of a Class A office building environment. A bachelor’s degree is preferred and any industry certifications such as CFM, FMP, SFP. You will be responsible for supply chain management, relationship management, strategic and technical support and corporate compliance. Competitive salary and benefits package.
Inner loop engineering firm seeks a front desk receptionist who is looking to use this opportunity to start their career. Most of the calls go directly to the employees desks, so phones are not your primary duty. General administrative support duties and some special projects, help with birthday celebrations, reserving conference rooms, updating employee lists. They would love to consider someone with light business experience who is ready to start a career. Salary to $36,000.