Boutique commercial real estate property management firm located just West of the Galleria area seeks a candidate to handle the following general responsibilities: generating reports for owners, tenant and vendor insurance compliance, tenant correspondence, analysis of reoccurring expenses and agreements, working in Yardi property managing software, review and execution of service agreements, assisting in operating expense reconciliations, and supplementing property manager’s roles when needed. Requires solid experience in Word and Outlook and also general knowledge of Adobe Acrobat and Excel. Yardi preferred.
The ideal candidate requires at least 3 years in commercial property management as an administrative assistant or property assistant. Directly work with tenants and vendors. Maintain Certificates of Insurance. Code tenant invoices and process accounts receivable. Work with Property Managers in preparation of annual operating budgets.
You will maintain the Lobby/Reception area, meet and greet visitors, receive deliveries and mail. Also maintain calendar, coordinate the conference room schedule and order office and kitchen supplies; restock soda and kitchen supplies daily, load and set the dishwasher. In addition you will provide clerical/admin support to Office Manager and answer and screen calls for corporate groups: accounting, marketing, executive team, etc. Position requires the following traits: Professional attire, outgoing/cheerful personality, strong attention to detail, strong attendance record, and clear verbal and written communication skills as well as at least one year of Receptionist or Administrative experience in a professional setting. Some college is a plus; Intermediate MS Office Suite
Prestigious commercial real estate firm seeks experienced Executive Assistant to be the right hand to one of their top executives. Heavy calendaring, travel arrangements, meeting organization and preparation, etc. Screen calls and prioritize their importance, managing most of them as your learning curve increases. Excellent tenure, proven track record of success at the C-Suite level and a degree always a plus. Excellent all inclusive benefits package.