Property Administrator

Ref. #000R2W


  • Assist the Property Manager with all aspects of managing the portfolio of properties
  • Schedule and coordinate meetings and special events
  • Coordinate and supervise property work orders and maintenance
  • Maintain master lists of tenant and vendor contracts, mailing lists, and emergency contacts
  • Assist with management reports and annual budget preparation
  • Maintain organized and updated tenant files, and parking/building access cards records
  • Constantly strive for improvements in work processes to better meet clients’ expectations
  • Maintain tenant and vendor insurance certificates for all properties
  • Prepare and distribute tenant move-in packages; order tenant gifts
  • Prepare and coordinate bid proposals, service contracts and approved invoices
  • Assist in lease administration including lease set up and lease changes

Administrative experience preferably in commercial property management
Excellent customer service skills and interpersonal skills
Proficient in Microsoft Office Suite
Yardi, MRI or Skyline accounting software expertise preferred

Property Administrator

Ref. #000R1Z

Seeking a strong Property Administrator ready to promote to Assistant Property Manager
**Must have a minimum of 3+ years of experience as a Property Administrator for a 3 Class A office building.

    • Respond and resolve all tenant requests/problems positively and promptly.
    • Assign work orders to maintenance team and follow up to ensure quality work was performed completely and timely.
    • Review and approve all payables in MRI.
    • Set-up and maintain common area utility accounts with local providers.
    • Collect rent and effectively manage AR.
    • Draft correspondence as necessary to administer lease provisions including all notices, defaults, COI requests, and commencement letters.
    • Perform tenant lockouts.
    • Maintain lease files and other property records as required by company policy.
    • Assist controller with preparation of monthly financial reports.
    • Assist Senior Property Manager in preparation of annual operating budgets and tenant annual escrows.
    • Billing and collection of all tenant billbacks, parking fees, electricity overtime, HVAC overtime, and TI overages.
    • Coordinate all Tenant move-ins and move-outs.
    • Obtain bids, negotiate pricing, contract, and manage all necessary construction projects including capital repairs and tenant improvements while maximizing resources.
    • Travel to inspect 3 properties equaling 600,000 SF.

Degree is preferred
Texas Real Estate license preferred
MS Office Suite and experience with MRI or Yardi, and Angus
Competitive compensation, bonuses plus major medical.