Administrative/Clerical

Property Administrator

Ref. #000PWK

Boutique commercial real estate property management firm located just West of the Galleria area seeks a candidate to handle the following general responsibilities: generating reports for owners, tenant and vendor insurance compliance, tenant correspondence, analysis of reoccurring expenses and agreements, working in Yardi property managing software, review and execution of service agreements, assisting in operating expense reconciliations, and supplementing property manager’s roles when needed. Requires solid experience in Word and Outlook and also general knowledge of Adobe Acrobat and Excel. Yardi preferred.

Executive Personal Assistant

Ref. #000PVP

  • Houston entrepreneur seeks an addition to the C-Suite of his team who can also assist with his personal affairs outside the primary business interests.
  • A typical day will NOT be typical and your ability to adapt to the many changes will be one of the keys to your success.
  • Acting as gate keeper within the C-Suite as well as with clients, you will also manage complicated travel, private jet charters, venue/event customization, invitation design and mailing lists, philanthropic event planning, and basically be the” alter ego” silently and seamlessly making all things happen to support his success.
  • He is dynamic, dedicated to his team and company and relentless in the pursuit of providing the best service possible to his clients.
  • A degree is preferred and at least 10 years in a similar role required.

Assistant Property Manager – Retail Shopping Centers

Ref. #000PVV

The ideal candidate requires at least 3 years in commercial property management as an administrative assistant or property assistant. Directly work with tenants and vendors. Maintain Certificates of Insurance. Code tenant invoices and process accounts receivable. Work with Property Managers in preparation of annual operating budgets.

Front Desk Receptionist – Galleria Area Corporate Office

Ref. #000P2K

You will maintain the Lobby/Reception area, meet and greet visitors, receive deliveries and mail. Also maintain calendar, coordinate the conference room schedule and order office and kitchen supplies; restock soda and kitchen supplies daily, load and set the dishwasher. In addition you will provide clerical/admin support to Office Manager and answer and screen calls for corporate groups: accounting, marketing, executive team, etc. Position requires the following traits: Professional attire, outgoing/cheerful personality, strong attention to detail, strong attendance record, and clear verbal and written communication skills as well as at least one year of Receptionist or Administrative experience in a professional setting. Some college is a plus; Intermediate MS Office Suite

Executive Assistant

Ref. #000PNG

Prestigious commercial real estate firm seeks experienced Executive Assistant to be the right hand to one of their top executives. Heavy calendaring, travel arrangements, meeting organization and preparation, etc. Screen calls and prioritize their importance, managing most of them as your learning curve increases. Excellent tenure, proven track record of success at the C-Suite level and a degree always a plus. Excellent all inclusive benefits package.