Property Administrator

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Ref. #000R2T

Responsibilities
• Assist the Property Manager with all aspects of managing the portfolio of properties
• Schedule and coordinate meetings and special events
• Coordinate and supervise property work orders and maintenance
• Maintain master lists of tenant and vendor contracts, mailing lists, and emergency contacts
• Assist with management reports and annual budget preparation
• Maintain organized and updated tenant files, and parking/building access cards records
• Constantly strive for improvements in work processes to better meet clients’ expectations
• Maintain tenant and vendor insurance certificates for all properties
• Prepare and distribute tenant move-in packages; order tenant gifts
• Prepare and coordinate bid proposals, service contracts and approved invoices
• Assist in lease administration including lease set up and lease changes
Qualifications
• Administrative experience preferably in commercial property management
• Excellent customer service skills and interpersonal skills
• Proficient in Microsoft Office Suite
• Yardi, MRI or Skyline accounting software expertise preferred

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